The Literacy Coordinator is the key volunteer supporting and overseeing the GiGi’s Playhouse Literacy Tutoring Program. The Literacy Coordinator works collaboratively with the Director of Operations and team of Literacy Volunteers to provide a high quality, outcome-driven Literacy Tutoring Program according to the program model developed by GiGi’s Playhouse, Inc. This volunteer position requires a commitment of 5-12 hours per week but may be shared by two volunteers
Responsibilities:
- Support Literacy Trainers, Literacy Tutors and Volunteers in their role with the Literacy Program
- Participate in monthly National Program conference calls with GiGi’s Playhouse, Inc. and relay information on program development/ enhancements to the team of Literacy Volunteers at the Playhouse.
- Oversee the program planning timeline to ensure deadlines and target dates are met.
- Provide tutors with access to the Literacy Tutor Training videos to guide them through GiGi's Playhouse Curriculum and make sure they have access to and are using our program materials.
- Coordinate, schedule and attend the On-Site Workshop Trainings before each session
- Update Literacy Tutor Handbook each session with new passwords and activity information. Ensure each tutor has access to this document, either a paper copy or electronic copy.
- Support Tutor Trainers/leader as they provide on-going training as needed
- Facilitate the application process, in collaboration with Site Coordinator, using online registration tools in Salesforce database, respond to all incoming inquiries and requests for program registration.
- Match tutors with students.
- Schedule and communicate the schedule to all involved.
- Communicate with parents to collect family pictures and assist in making the family unit books and flashcards for all new students.
- Check with Site Coordinator or to ensure all Literacy Program information in Salesforce is complete and correct, including using the tutor-matching function, attendance, and end-of-session progress tracking.
- Maintaining the Playhouse’s literacy resources (Reading A-Z books, match/select/name activities, etc.). Coordinate Bookmaking Volunteers for assembly, communicate with Literacy Tutors regarding book and supply requests.
- Print and maintain Program materials on the G Drive
- Occasionally check tutor lesson plans and ensure that they are utilizing materials and curriculum to GiGi’s standards of excellence.
- Respond to Literacy phone calls, emails and inquiries in a timely and professional manner
- Communicate with Site Coordinator and Program Committee to ensure successful program delivery
- Check the Literacy Tutoring Yammer page regularly for updates and share any reflections or questions for the network on this platform.
The Literacy Coordinator role is largely administrative and requires a Volunteer with the following skill set:
- Moderate knowledge of computers and data entry with experience using Microsoft Office suite of programs, especially Publisher, Excel, Outlook and PowerPoint
- Excellent communication skills, positivity and enthusiasm for GiGi’s Playhouse
- Previous Volunteer coordination/ leadership role
